TERMS AND CONDITIONS

TERMS AND CONDITIONS PERTAINING TO YOUR CHILD'S ATTENDANCE AT SAPA

  The following terminology applies to these Terms and Conditions:

  "Parent/Carer", "You" and "Your" refers to you, the person accepting the Company's terms and conditions.

 "SAPA", "Ourselves", "We", refers to our Company and all it's representatives.

"Party", "Parties", or "Us", refers to both the Parent/Carer and ourselves.

  All terms refer to the offer, acceptance and consideration of tuition provided by SAPA.

  Any use of the above terminology or other words in the singular, plural, capitalisation and/or he/she or they, our,

  are taken as interchangeable and therefore as referring to same

SAPA

      1.      WE  SHALL  ENDEAVOUR TO PROVIDE A  SAFE ENVIRONMENT  FOR ALL PUPILS, STAFF AND

              PARENTS/CARERS.

      2.     WE  WILL ENSURE ALL PAID STAFF  MEMBERS HAVE A DBS CHECK IN PLACE. WE WILL ENSURE THAT

              ANY PAID STAFF   MEMBER AWAITING A  DBS CHECK WILL BE SUPERVISED AT ALL TIMES BY A MEMBER

              OF STAFF WITH AN  UP-TO-DATE DBS CHECK.

      3.      ALL SENIOR MEMBERS  OF STAFF WILL  HOLD A VALID FIRST AID CERTIFICATE

      4.      WE  WILL ENSURE THAT APPRENTICES  ARE SUPERVISED BY A DBS CHECKED MEMBER  OF STAFF AT                 ALL TIMES.

      5.      WE  WILL ENSURE A  MINIMUM TEACHER/CHILD  RATIO OF 1:8 FOR PUPILS AGED 3-18 ATTENDING ANY

              SAPA CLASS.

      6.      WE  WILL OFFER ONGOING  TRAINING TO ALL STAFF; PAID AND UNPAID, TO ENSURE A HIGH

              STANDARD  OF TUITION FOR YOUR  CHILD.

      7.      WE  ENFORCE A STRICT ANTI SOCIAL BEHAVIOUR CODE OF PRACTICE - ANY MEMBER  OF STAFF,                         PUPIL OR  PARENT/CARER  FOUND IN BREACH  OF SUCH WILL BE EXCLUDED WITHOUT  PRIOR                            NOTICE. WE RESERVE THE RIGHT TO ADD TO  THE  FOLLOWING LIST AS WE DEEM NECESSARY.

                  BEHAVIOUR  WHICH WILL  UNRESERVEDLY BE DEEMED AS ANTI SOCIAL:

              a)  AGGRESSIVE PHYSICAL CONTACT  TOWARDS   PUPILS, STAFF AND PARENTS/CARERS

              b)  AGGRESSIVE VERBAL  ABUSE TOWARDS  PUPILS, STAFF AND PARENTS/CARERS

              c)  SWEARING - VERBAL  AND GESTICULAR

              d)  UNKIND  AND HURTFUL COMMENTS TOWARDS PUPILS, STAFF AND PARENTS/CARERS

              e)  BULLYING OF ANY  DESCRIPTION

      8.      WE  WILL NOT PERMIT PUPILS THE USE OF ELECTRONIC EQUIPMENT  DURING  CLASS TIME                                   (INCLUDING MOBILE  PHONES) EXCEPT IN CERTAIN  CIRCUMSTANCES (TO BE DEEMED  BY THE                             TEACHER).

      9.      WE  WILL NOT BE HELD RESPONSIBLE  FOR PUPILS ONCE CLASSES HAVE  ENDED.

      10.    WE WILL NOT ACCEPT LIABILITY FOR LOST PROPERTY. ALL LOST PROPERTY WILL BE KEPT FOR ONE

             CALENDAR MONTH   AND DISPOSED OF THEREAFTER IF NOT RECLAIMED.

   11.    WE RESERVE THE RIGHT TO AMEND TIMETABLES, VENUE, FEES AND TERMS AND CONDITIONS AT ANY

          TIME. HOWEVER, NOTICE WILL BE GIVEN WHERE POSSIBLE.

   12.    SHOULD  ANY AMENDMENTS  PERTAINING TO 11 NOT BE SUITABLE TO YOU, NO REFUND WILL BE

          GIVEN. THE ONLY EXCLUSION TO THIS WOULD BE WHEN A CLASS MUST BE CLOSED DOWN FOR ANY

          GIVEN REASON AND  NO ALTERNATIVE CLASS CAN BE OFFERED. IN A CASE WHERE AN ALTERNATIVE

          CLASS IS OFFERED AND YOU DECLINE, NO REFUND WILL BE GIVEN AND ANY UNPAID FEES WILL STILL

          BE DUE.

   13.    UPON ANY CHANGES  TO THE TERMS AND CONDITIONS, WE WILL UPDATE SUCH ON THE WEBSITE

          IMMEDIATELY, HOWEVER WILL NOT ALWAYS  UPDATE YOU PERSONALLY.

   14.    WE STATE THAT THE ONUS IS ON YOU TO REGULARLY REVIEW THE TERMS AND CONDITIONS. FAILURE

          TO DO SO MAY RESULT IN THE ENFORCEMENT OF (12)

   15.    WE AGREE TO ALLOW  1 NON FEE PAYING DAY'S HOLIDAY (PER CLASS ATTENDED) TO PUPILS PER

          TERM, PROVIDING A MINIMUM  OF 7 DAYS NOTICE IS GIVEN (VIA THE  Holiday Booking Form. UNUSED HOLIDAYS PER TERM ARE NON TRANSFERABLE AND  THUS WILL NOT BE CARRIED FORWARD INTO SUBSEQUENT TERMS.

   16.    WE MAY TAKE PHOTOGRAPHS   AND VIDEOS DURING CLASSES. IN SIGNING THIS AGREEMENT, YOU

          GRANT FULL RIGHTS FOR US TO USE THE IMAGES RESULTING FROM THE PHOTOGRAPHY/VIDEO

          FILMING AND ANY REPRODUCTIONS OR ADAPTATIONS OF THE IMAGES FOR FUNDRAISING, PUBLICITY

          OR OTHER PURPOSES TO HELP ACHIEVE OUR AIM. THIS MIGHT INCLUDE (BUT IS NOT LIMITED TO)

          THE RIGHT TO USE THEM IN OUR PRINTED AND ONLINE PUBLICITY, SOCIAL MEDIA AND PRESS

          RELEASES. SHOULD IT BE THE CASE THAT YOU DO NOT PERMIT SUCH; THE PRINCIPAL MUST BE

          INFORMED IN WRITING IMMEDIATELY. FAILURE TO DO SO MAY RESULT IN PHOTOGRAPHS/VIDEOS OF

          YOUR CHILD BEING USED IN THE CIRCUMSTANCES AS LISTED, IN WHICH CASE SAPA (INCLUDING

          STAFF) WILL ACCEPT NO LIABILITY.

   17.    WE RESERVE THE RIGHT TO EXCLUDE ANY PUPIL FROM A CLASS DUE TO NON PAYMENT OF FEES; THIS

          BEING  WITHOUT PRIOR WARNING.

PUPIL

    1.    PUPILS WILL COMMIT  TO REGULAR ATTENDANCE. (SEE PARENT/CARER 2.)

    2.    PUPILS WILL ADHERE TO CLASS RULES AS SET BY US AND WILL NOT SHOW SIGNS OF

          ANTI SOCIAL BEHAVIOUR TOWARDS FELLOW PUPILS, STAFF AND PARENTS/CARERS.

    3.    PUPILS WILL BE RESPONSIBLE FOR THEIR OWN BELONGINGS (SEE SAPA 10.)

    4.    PUPILS WILL NOT USE ELECTRONIC EQUIPMENT, INCLUDING MOBILE PHONES,

          DURING  CLASS UNLESS PERMITTED BY THE TEACHER 

    5.    UNIFORM   T SHIRTS MUST BE WORN  WHEN ATTENDING ALL SAPA CLASSES

PARENT/CARER

          1.   YOU AGREE TO PAY THE RELEVANT FEES OWING TO US FOR YOUR CHILD'S

               ATTENDANCE IN ACCORDANCE WITH THE  FOLLOWING POLICY:

          a)  FOR THE FOUR WEEK SETTLING IN PERIOD, FEES DUE MAY BE PAID ON THE DAY

              OF YOUR CHILD'S CLASS.

b) AFTER THE FOUR WEEK SETTLING IN PERIOD ALL FEES DUE WILL BE PAID IN

                ADVANCE.

c) TERMLY: THESE PAYMENTS MUST  BE MADE ON THE FIRST DAY OF THE TERM. IN

                DOING SO, YOUR CHILD WILLTHEN BE ENTITLED TO ONE FREE LESSON PER

                  TERM.

d) CASH  PAYMENTS MUST BE MADE  IN FULL IN THE LAST CLASS OF THE MONTH.

                 BANK TRANSFER PAYMENTS MUST  BE CLEARED BY NO LATER THAN THE FIRST

                 OF THE MONTH.

e) A  CHARGE OF £10 PER WEEK WILL BE INCURRED FOR ALL LATE PAYMENTS

   (EFFECTIVE IMMEDIATELY AND WITHOUT PRIOR NOTICE)

f) WEEKLY: THIS IS NOT AN ACCEPTED METHOD OF PAYMENT, UNLESS

   AUTHORISED BY THE PRINCIPAL AND WILL ONLY BE CONSIDERED UNDER

   CERTAIN  CIRCUMSTANCES (AT THE DISCRETION OF THE PRINCIPAL). IF SUCH AN

   ARRANGEMENT IS MADE, FAILURE TO MAKE THE PAYMENT  ON THE SPECIFIED

   DAY WILL RESULT IN THE ARRANGEMENT BEING REVOKED AND ALL FEES WILL

   BE DUE IMMEDIATELY.

g) PER CLASS: THIS IS NOT AN ACCEPTED METHOD OF PAYMENT, UNLESS

   AUTHORISED BY THE PRINCIPAL AND WILL ONLY BE CONSIDERED UNDER

   CERTAIN  CIRCUMSTANCES (AT THE DISCRETION OF THE PRINCIPAL).

2. IT IS YOUR RESPONSIBILITY TO ENSURE YOUR CHILD ATTENDS THEIR CLASS

   REGULARLY.

3. IF YOUR CHILD CANNOT ATTEND A CLASS FOR ANY REASON, IT IS YOUR

   RESPONSIBILITY TO INFORM THE PRINCIPAL AS SOON AS POSSIBLE.

4. YOU  WILL NOT BE ENTITLED TO A REFUND IN RESPECT OF NON ATTENDANCE

   (OTHER THAN  PRE BOOKED HOLIDAYS).

a) IN CASES WHERE NON ATTENDANCE  IS DUE TO CONTINUED ILLNESS AND

   WHERE  YOU  WOULD LIKE YOUR CHILD'S PLACE SECURED, A HOLDING FEE MAY

   BE  ARRANGED AT THE DISCRETION OF THE PRINCIPAL

b) CONTINUED UNARRANGED   ABSENCE WILL RESULT IN YOUR CHILD BEING

   EXCLUDED  FROM SAPA, IN WHICH CASE NO REFUND OF FEES PAID WILL BE

   GIVEN.

5. IN THE CASE OF NON PAYMENT OF FEES; YOU WILL BE SENT A REMINDER VIA

   TEXT MESSAGE. AFTER THE FIRST WEEK YOU WILL AUTOMATICALLY BE

   CHARGED  FOR LATE PAYMENT . YOU WILL BE SENT A

   MAXIMUM OF FOUR REMINDERS, EACH WITH A LATE PAYMENT CHARGE; IF NO

   PAYMENT  OR CONTACT HAS BEEN ESTABLISHED BY THIS TIME, YOUR CHILD WILL AUTOMATICALLY BE EXCLUDED FROM THE ACADEMY AND YOU WILL RECEIVE WRITTEN WARNING OF INTENTION TO COMMENCE RECOVERY PROCEEDINGS.  THE RECOVERY OF SUCH WILL BE INCLUSIVE OF ANY FEES

   INCURRED  BY US TO RECOVER MONIES OWED.

6. FEES DO NOT COVER COSTS FOR EXAMINATIONS, COMPETITIONS, PERFORMANCES,  COSTUME

   HIRE/PURCHASE OR THEATRE TICKETS.

7. IF FOR ANY REASON YOU ARE UNABLE TO PAY FEES DUE, THE ONUS IS ON YOU

   TO  CONTACT THE PRINCIPAL TO DISCUSS POSSIBLE ALTERNATIVE

   ARRANGEMENTS.

8. FOR  MONTHLY PAYMENTS, YOU  WILL GIVE 4 WEEKS WRITTEN NOTICE TO THE

   PRINCIPAL IN CASES WHEREBY YOU NO LONGER WISH FOR YOUR CHILD TO

   ATTEND SAPA. FEES WILL STILL BE PAYABLE REGARDLESS OF WHETHER YOUR

   CHILD ATTENDS DURING THIS TIME. FOR TERMLY FEES, YOUR CHILD WILL BE EXPECTED TO ATTEND CLASSES UNTIL THE END OF THE TERM, FEES WILL NOT BE REFUNDED REGARDLESS OF WHETHER YOUR CHILD ATTENDS OR NOT .FAILURE TO PAY FEES FOR THE GIVEN NOTICE PERIODS WILL RESULT IN RECOVERY ACTION AND COSTS 

9. IT IS YOUR RESPONSIBILITY TO INFORM SAPA OF ANY MEDICAL CONDITIONS

   PERTAINING TO YOUR CHILD.

10. IF ANY MEDICATION IS TO BE ADMINISTERED DURING CLASS TIMES, YOU MUST

   GIVE AUTHORISATION IN WRITING.

11. YOU WILL PROVIDE YOUR CHILD WITH A SAPA UNIFORM T SHIRT WHICH MAY

   BE  PURCHASED VIA THE WEBSITE. YOU WILL ENSURE THAT YOUR CHILD WEARS

   THE UNIFORM T SHIRT TO ALL SAPA CLASSES. (EXCLUDING THE FOUR WEEK

   SETTLING IN PERIOD).

12. YOU AGREE TO ENSURE YOUR CHILD ARRIVES PROMPTLY TO ALL SAPA CLASSES

   AND LIKEWISE BE COLLECTED PROMPTLY AT THE END OF CLASS. LATE

   COLLECTION FEES WILL BE CHARGED (MINIMUM £5) AT THE DISCRETION OF

   THE PRINCIPAL. HABITUAL LATE ARRIVAL AND LATE COLLECTION WILL RESULT

   IN YOUR CHILD BEING EXCLUDED FROM SAPA.

13. IT IS YOUR RESPONSIBILITY TO ENSURE SAPA HAS UP-TO-DATE DETAILS FOR

   YOU AND  YOUR CHILD. PLEASE INFORM THE PRINCIPAL OF ANY CHANGES AS

   SOON  AS POSSIBLE.